Customer Service

Canada Company Formations

A Canadian Corporation can be either:

  • Federal – operates across most of Canada
  • Provincial – operates in only one Province

Canada Companies Registry – Federal Corporate Registry
C.D. Howe Building
235 Queen Street
Ottawa
Ontario K1A 0H5

Company Formation Fees

  • Company Formation – £1940
  • Provision of Registered Office and Resident Agent – £860
  • Government Fee – $352
  • Company Secretary recommended – £450

Canada Annual Maintenance Fees

  • Provision of Registered Office and Resident Agent – £860
  • Government Fee – $352
  • Corporate Maintenance – £220
  • Company Secretary recommended – £450
  • Directors Register Maintenance – £175

Incorporate Federally or Provincially in Canada

Advantages of Federal incorporation:

  • Corporation will be able to carry out business in all provinces
  • Corporation will be able to use the same company name in each province.

If you incorporate provincially, your corporation can only carry on business in the province where your business is incorporated.

Canada – Federal Company Incorporation

A Federal Company is entitled to carry out business anywhere in Canada. We can assist with all aspects of incorporating a Federal Company in Canada.

Federal Company Key Points

  • Time – only 2-3 weeks to incorporate your Canadian company
  • Cost – a Federal company will cost £2880
  • Directors – only 1 director is necessary for your company
  • Directors – a Federal company requires one of the directors to be a Canadian resident
  • Shareholders – only 1 shareholder is required
  • Share Capital – the minimum share capital requirement is CA$1
  • Provision of Registered Office and Resident Agent – your company requires a registered office and registered agent, which we can provide
  • Support – using our 20 years experience we guide you throughout every step of the company formation process

Advantages of a Federal Incorporation in Canada

  • Increased Name Protection: A named federal company offers protection of your rights to the company name. A federal incorporation allows your company to use its name throughout Canada.
  • Flexibility of Location: Incorporating under the Canadian Business Corporation Act gives flexibility in choosing a location for your company. The CBCA does not impose any restrictions on the province or territory where the registered office is located. It does not state where your company records are maintained nor where annual meetings are held. The CBCA allows meetings to take place electronically or outside of Canada.
  • Worldwide Reputation: Once your company is incorporated under the CBCA, you will be recognised around the world as a Canadian company and will be seen as a sign of distinction.

Federal Incorporation in Canada

Our Federal Company incorporation package includes:

  • NUANS Name Search Report of your proposed corporate name
  • Preparation and filing of Certificate of Incorporation and Articles of Incorporation
  • Provincial Government filing Fee
  • Electronic filing of the incorporation documents
  • Minute Book with Registers & Ledgers
  • Shares Certificates
  • Shareholder ledgers for each shareholder
  • Preparation of Corporate Bylaws which sets out the organisation of the Corporation
  • Preparation of the Register of Directors, Register of Shareholders, Register of Officers and the Stock Transfer Register
  • Preparation of Organisational Minutes – covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • Delivery of documents by FedEx / DHL courier

Company Name

Your Federal company name must have two elements:

  • A distinctive element, being the main identifier of the company name
  • A descriptive element, which describes the nature or activity of the company

Your company name may be in English or French. You may also choose to have a Numbered Corporation, where the company’s legal name is the company number.

Your company name should distinguish your business and not cause confusion with any existing name.

Your company’s name must end with Corporation, Incorporated, Limited, Limitée, Corp., Inc., Ltd. or Ltée.

NUANS – Federal Company Name Search Report

A NUANS (Newly Updated Automated Name Search) report is needed for incorporation in Canada. We offer a pre-search of the NUANS database.

A company name search will be submitted to the Federal government to register your company. It will establish the availability of your proposed company name by searching the registries, finding any existing conflicting names.

Company Directors

One of the directors must be a Canadian resident in some provinces

Company Officers

  • Must appoint a President and a Secretary
  • An officer can hold several positions (i.e. be President, Secretary and the Treasurer)
  • There are no Canadian residency requirement for officers

Share Capital

Your company’s minimum authorised share capital is CA$1 and there is no limit on the number of shares that your company can issue.

Registered Agent and Registered Office in Canada

Your company requires a registered office, to be the official address for the government authorities.

We can act as your registered agent and provide a registered office for your company.

Federal Canadian Corporation

As a Federal Corporation in Canada you are entitled to use your name in any province in Canada. The company may conduct business in any or all provinces.

With a Federal Company, one of the directors must be a Canadian resident.

Provincial Canadian Corporation

When you incorporate in one Canadian province, your corporation will only have the right to carry out business within that province and your corporation’s name is protected there.

The provinces of British Columbia, New Brunswick, Nova Scotia, Prince Edward Island and Quebec allow non-Canadian residents to incorporate companies

Non-Resident Company Formation in Canada

Our non-residents incorporation provides you with a Canadian company with a Registered Agent and a Registered Office.

Key Features of our Non-Resident incorporation package:

  • No visit to Canada required
  • Only one director is required, there are no residency requirements
  • One person can be the sole shareholder, President, Secretary and the Treasurer
  • Share capital – CA$1
  • Registered Office provided a year

Canada Company Registration

  • Reserving your Company Name
  • Liaising with the local registrar and relevant authorities
  • Structuring the company as per your requirements
  • Prepare your Company Registration Forms
  • Drafting the Articles of Association / Statutes
  • File the documents with the Federal Corporations Directorate
  • Appoint the Directors
  • A Canadian director may be required
  • Preparing the first minutes of the Board Meeting
  • Initial Government licence fee payable on incorporation
  • Certificate of Incorporation
  • Issue of shares and production of Share Certificates
  • All documents and certificates supplied in a professional folder
  • Delivery of documents by FedEx / DHL courier

Choose a Name for your Canadian Company

  • Your company’s name must end with one of the following: Limitée, Limited, Incorporated, Incorporée, Corporation, Ltd., Societe par actions de regime fédéral, Ltée, Inc., Corp. or S.A.R.F.
  • The company’s name must be in English or French.
  • You may choose to be issued a number, instead of a name, as the company’s legal name, known as a Numbered Corporation. This speeds the process of incorporation.

Reserve Company Name

You will need to have a name search. This will determine the availability and suitability of the corporate name you have chosen.

To incorporate your business, we will need to prepare the following incorporation documents:

  • Memorandum – sets out the rules for the conduct of the company
  • Rules and Regulations that will govern the conduct of the company shareholders and directors
  • Notice of Offices – states the location of the two required offices for your corporation, the registered office and the records office

If incorporating federally, or in provinces such as Ontario, you will need to have a NUANS search done and then submit the NUANS report.

Canadian Company Directors & Shareholders

A Federal company requires one of the directors to be a Canadian resident.

Your company must have between 1 and 50 shareholders.

Registered Agent & Registered Office

Your company requires a registered office, which will be the official address used by the government authorities. You will need an address in Canada that is either a commercial or residential address.

All government and commercial documents will be sent to the registered office address.

We will provide your registered agent and provide a registered office for your company.

Incorporation Documents

Once incorporated we provide a set of corporate documents for your Canadian company which, includes the Certificate of Incorporation, Memorandum of Association the Articles of Association, first minutes and Share Certificates. Copies of the company incorporation documents are sent via email and the originals from the companies registry are sent to you in a corporate folder.

 

Ontario – Canada Company Formations

Your company will also be issued Business Identification Number (BIN). The 9-digit number is used by the Ontario Ministry of Consumer and Business Services to identify provincial business accounts. It also appears on the Ontario Master Business Licence.

In Ontario, at least one of the company’s directors must reside in Canada.

Ontario Key points

  • Time – 2 – 3 weeks to incorporate your Ontario company
  • Cost – an Ontario company will cost £2900
  • Directors – only 1 director is necessary for your company
  • Directors – a director is required to be a Canadian resident
  • Shareholders – only 1 shareholder is required
  • Provision of Registered Office and Resident Agent – your company requires a registered office and registered agent, which we can provide
  • Share Capital – the minimum share capital requirement is CA$1
  • Support – using our 20 years experience we guide you throughout every step of the company formation process

Ontario Company Formation

Company incorporation includes:

  • NUANS Name Search Report on your proposed corporate name
  • Preparation and filing of Certificate of Incorporation and Articles of Incorporation
  • Provincial Government filing Fee
  • Electronic filing the incorporation documents
  • Minute Book with Registers & Ledgers
  • Shares Certificates
  • Shareholder ledgers for each shareholder
  • Preparation of Corporate Bylaws which sets out the organisation of the Corporation
  • Preparation of the Register of Directors, Register of Shareholders, Register of Officers and the Stock Transfer Register
  • Preparation of Organisational Minutes – covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • Delivery of documents by FedEx / DHL courier

Documents and Information

To incorporate your company in the province of Ontario, we require:

  • The proposed name of your company
  • Names and addresses of directors
  • Names and addresses of officers

NUANS – Ontario Company Name Search Report

A company name search must be submitted in order to register your company. The search establishes the availability of your proposed company name and provides details of any existing companies with conflicting names.

A NUANS (Newly Updated Automated Name Search) report is needed for incorporation in Ontario,

Choosing a Company Name company

  • An Ontario company’s name must end with Corporation, Incorporated, Limited, Limitée, Corp., Inc., Ltd. or Ltée.
  • An Ontario company’s name must be in English or French.
  • You may choose to be issued a number as the company’s legal name, known as a Numbered Corporation. This quickens the incorporation process.

Registered Office in Ontario for your company

  • The registered office of a company is the official address for your company to be used by the government authorities.
  • This generally is the principal place of business of the company.

Shareholders of your company

  • Your company can have between 1 and 50 shareholders.
  • You will need to provide the complete residential address of each shareholder.

Directors of your company

  • Every company must have at least one director.
  • An Ontario company requires that at least one of its directors be a Canadian resident.
  • You will submit each directors residential address, resident status and their profession.

Officers of your company

  • A company must appoint a President and a Secretary.
  • An officer can hold several positions (i.e. be the President, Secretary and the Treasurer).
  • There are no Canadian residency requirement for officers

Share Capital

A company’s minimum authorised share capital is CA$1.

There is no limit on the number of shares that your company can issue.

Registered Agent & Registered Office in Ontario

Your company requires a registered office, which will be the official address registered with the government authorities. The address must be in Ontario and be either a commercial or residential address.

All relevant government and commercial documents will be sent to the registered office address.

System Day can provide a registered office for your company.

Ontario Company Incorporation – Fees

The cost of incorporating a company in the Canadian province of Ontario, with standard share capital and standard Memorandum and Articles of Association is £2200. The company formation procedure in Ontario normally takes 2 weeks.

Ontario – Named Corporation

  • Provincial or NUANS® Name Search Report of your proposed corporate name
  • Preparation and filing of Certificate of Incorporation and Articles of Incorporation
  • Ontario Government filing Fee
  • Electronic filing the incorporation documents
  • Minute Book with Registers & Ledgers
  • Shares Certificates
  • Shareholder ledgers for each shareholder
  • Preparation of Corporate Bylaws which sets out the organisation of the Corporation
  • Preparation of the Register of Directors, Register of Shareholders, Register of Officers and the Stock Transfer Register
  • Preparation of Organisational Minutes – covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • Delivery of documents by FedEx / DHL courier
£2200
Additional Services
Canadian Telephone (+1) redirected worldwide answering service£440
Initial Return Filing – should be filed within 60 days from Incorporation£180
Registered office address in Ontario

  • Provision of the Registered Office and Registered Agent in Ontario
  • Compliance with local domicile requirements
£920