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Canada Company Formations

Canada Company Formations

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A Canadian Corporation can be either:

  • Federal – operates across most of Canada
  • Provincial – operates in only one Province

Canada Companies Registry – Federal Corporate Registry
C.D. Howe Building
235 Queen Street
Ottawa
Ontario K1A 0H5

Canada Company Incorporation feesCanada Annual Compliance fees
Company Formation: £1940Registered Office and Resident Agent: £860
Registered Office and Resident Agent: £860Government fee: $352
Government fee: $352Corporate Maintenance: £220
Company Secretary recommended: £450Company Secretary recommended: £450
Shareholder & Directors Register Maintenance: £175

Incorporate Federally or Provincially in Canada

Advantages of Federal incorporation:

  • Corporation will be able to carry out business in all provinces
  • Corporation will be able to use the same company name in each province.

If you incorporate provincially, your corporation can only carry on business in the province where your business is incorporated.

A Federal Company is entitled to carry out business anywhere in Canada.

Federal Company Key Points

  • Time – 2-3 weeks to incorporate your Canadian company
  • Directors – only 1 director is necessary for your company
  • Directors – a Federal company requires one of the directors to be a Canadian resident
  • Shareholders – only 1 shareholder is required
  • Share Capital – the minimum share capital requirement is CA$1
  • Provision of Registered Office and Resident Agent – your company requires a registered office and registered agent, which we provide
  • Support – using our 20 years experience we guide you throughout every step of the company formation process

Advantages of a Federal Incorporation in Canada

  • Increased Name Protection: A named federal company offers protection of your rights to the company name. A federal incorporation allows your company to use its name throughout Canada.
  • Flexibility of Location: Incorporating under the Canadian Business Corporation Act gives flexibility in choosing a location for your company. The CBCA does not impose any restrictions on the province or territory where the registered office is located. It does not state where your company records are maintained nor where annual meetings are held.

Federal Incorporation in Canada

Our Federal Company incorporation package includes:

  • NUANS Name Search Report of your proposed corporate name
  • Preparation and filing of Articles of Incorporation
  • Provincial Government filing Fee
  • Electronic filing of the incorporation documents
  • Minute Book with Registers & Ledgers
  • Shares Certificates
  • Shareholder ledgers for each shareholder
  • Preparation of Corporate Bylaws which sets out the organisation of the Corporation
  • Preparation of the Register of Directors, Register of Shareholders, Register of Officers and the Stock Transfer Register
  • Preparation of Organisational Minutes – covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • Delivery of documents by FedEx / DHL courier

Company Name

Your Federal company name must have two elements:

  • A distinctive element, being the main identifier of the company name
  • A descriptive element, which describes the nature or activity of the company

Your company name may be in English or French. You may also choose to have a Numbered Corporation, where the company’s legal name is the company number.

Your company name should distinguish your business and not cause confusion with any existing name.

Your company’s name must end with Corporation, Incorporated, Limited, Limitée, Corp., Inc., Ltd. or Ltée.

NUANS – Federal Company Name Search Report

A NUANS (Newly Updated Automated Name Search) report is needed for incorporation in Canada and we offer a pre-search of the NUANS database.

A company name search will be submitted to the Federal government to register your company. It will establish the availability of your proposed company name by searching the registries, finding any existing conflicting names.

Canadian Company Directors & Shareholders

A Federal company requires one of the directors to be a Canadian resident and you can have between 1 and 50 shareholders.

One of the directors must be a Canadian resident in some provinces and with  a Federal Company, one of the directors must be a Canadian resident.

Company Officers

  • Must appoint a President and a Secretary
  • An officer can hold several positions (i.e. be President, Secretary and the Treasurer)
  • There are no Canadian residency requirement for officers

Share Capital

Your company’s minimum authorised share capital is CA$1 and there is no limit on the number of shares that your company can issue.

Registered Agent and Registered Office in Canada

Your company requires a registered office, to be the official address for the government authorities.

We can act as your registered agent and provide a registered office for your company.

Provincial Canadian Corporation

When you incorporate in one Canadian province, your corporation will only have the right to carry out business within that province and your corporation’s name is protected there.

The provinces of British Columbia, New Brunswick, Nova Scotia, Prince Edward Island and Quebec allow non-Canadian residents to incorporate companies

Non-Resident Company Formation in Canada

Our non-residents incorporation provides you with a British Colombia company with a Registered Agent and a Registered Office.

Key Features of our Non-Resident incorporation package:

  • No visit to Canada required
  • Only one director is required, there are no residency requirements
  • One person can be the sole shareholder, President, Secretary and the Treasurer
  • Share capital – CA$1
  • Registered Office provided a year

Canada Company Registration

  • Reserving your Company Name
  • Liaising with the local registrar and relevant authorities
  • Structuring the company as per your requirements
  • Prepare your Company Registration Forms
  • Drafting the Articles of Association / Statutes
  • File the documents with the Federal Corporations Directorate
  • Appoint the Directors
  • A Canadian director may be required
  • Preparing the first minutes of the Board Meeting
  • Initial Government licence fee payable on incorporation
  • Certificate of Incorporation
  • Issue of shares and production of Share Certificates
  • All documents and certificates supplied in a professional folder
  • Delivery of documents by FedEx / DHL courier

Incorporation Documents

Once incorporated we provide a set of corporate documents for your Canadian company which, includes the Certificate of Incorporation, Memorandum of Association the Articles of Association, Minutes and Share Certificates. Copies of the company incorporation documents are sent via email and the originals from the companies registry are sent to you in a corporate folder.