Netherlands Company Documents

We specialise in incorporating BV Companies in the Netherlands and are familiar with the documents available from the Dutch Chamber of Commerce – Kamer van Koophandel (KvK).

Order Netherlands Company Documents & Reports

How to Order Netherlands Company Documents

For step-by-step guidance on placing your order, please visit our how to order page. There you will find everything you need to complete the process quickly and easily, including required details and what to expect after submitting your request.

Kamer van Koophandel (KvK)

As incorporation agents our experience with the Kamer van Koophandel in the Netherlands means we can obtain copies of company documents from the registry. We are able to conduct a company name search, obtain company search reports and obtain copies of official documents.

The Chamber of Commerce does not issue Certificates of Incorporation, the incorporate date appears in the Articles of Association (Statuten) as the date the deed was signed by the notary and we are able to obtain registry copies of the Articles of Association.

Netherlands Company Search Report

A Netherlands company report includes a registry extract with details of the company, confirms its existence and lists the latest company information filed at the registry.

A Netherlands company report includes:

• Company Name/ Statutaire naam
• Chamber of Commerce (KvK) number
• RSIN number
• Corporate seat/ Statutaire zetel
• Company Type/ Rechtsvorm – every company has a certain legal form, e.g. commercial partnership (v.o.f.) or a private/ public limited company (B.V./ N.V.). This form is for registering a private/ public limited company (B.V./ N.V.) in the commercial register
• Date of Incorporation/ Datum akte van oprichting
• Registered Office Address/ Statutaire zetel
• Activities of the company & SBI Code
• Trade Name – The trade name is the name under which the company conducts business. This may be the same as the registered name of the company but it does not have to be
• Company contact details- mailing address/postadres, telephone number/ telefoonnummer
• Company Activities/ Activiteiten
• SIC code
• Subscribed Share Capital/ Geplaats t kapitaal
• Paid up Share Capital/ Gestort kapitaal
• Shareholder details – name/ naam, address/ bezoekadres, registration number/ Inges chreven onder KvK Nummer, commencement date/ Aandeelhouder sedert – where available   A single Shareholder’s name will become a matter of public record but, if more than one shareholder is appointed, the details regarding the identity of the individual shareholders are kept private.
• List of Company Filings

Details on each Director & Authorised company officer including:

• Full name
• Date and place of birth
• Date became director of company
• Competence – Authorised jointly
• Latest filed financial statements – including financial statement with balance sheet, notes and, if relevant, income statement, annual report from the directors, other information such as the auditor’s report – if available

You will also receive a scan of the:

• Current KVK Trade Registry Extract
• Ultimate Beneficial Owner (UBO) Register – where filed with the Chamber of Commerce

Netherlands Company Search Tool

Use our company name search tool below to find your target company and order reports. Please allow up to 30 seconds for the tool to complete the database search.

Netherlands Certificate of Good Standing

In the Netherlands they do not provide Certificates of Good Standing as in the other countries. A declaration from the Chamber of Commerce, a KVK Certificate is the closest equivalent that we can provide.

KVK Extract/ KVK Certificate

We can supply a KVK extract from the registry, this is an official certificate of registration, includes a summary of the company’s registration data, such as name and address, the date of establishment, and in most cases its officers. Information about the legal entity, the nature of the company and its registered offices are included. This information is presented in Dutch, we can provide an English translation upon request.

We can supply the KVK Extract as a Dutch or English extract which is supplied as a digitally certified document provided from the Kamer van Koophandel.

Netherlands Company Credit Report

We provide comprehensive credit reports for companies registered in the Netherlands. A typical report includes key details such as company registration information, ownership and shareholder structure, financial statements where available, payment history, and relevant legal filings. Our reports are based on the latest data from the Kamer van Koophandel (KvK) – Companies Registry. You will also receive an expert credit opinion and an accurate credit rating based on financial data analysis.

To view a sample report visit our Netherlands Company Credit Report page.

Financial Statements

All companies registered in the Netherlands must prepare and file annual financial statements with the Chamber of Commerce, however, the amount of information required in the financial statement depends on the size of the company:

Small Companies

• Balance sheet and notes – Not required
• Profit and loss – Yes, but may be condensed
• Principles and valuation determining the financial results explanatory notes – Yes, but may be condensed
• Management report – Yes, but may be condensed

Financial statements must be prepared within five months following the year end.

Company Directors

Only one director is required to incorporate a Netherlands company and may be of any nationality and residency.

Non-EU citizens require a permit from the Netherlands Enterprise Agency (RVO)  in order to incorporate a company in the Netherlands. The names of directors are filed at the companies registry.

Company Shareholders

One shareholder is required to incorporate a Besloten Vennootschap (BV) company, there are no restrictions on nationality or residency and can be either a corporation or an individual.

Where there is a single shareholder the individual’s name and details must be submitted to the Chamber of Commerce and be made available for public inspection.

For companies where there are two or more shareholders the identity of the individual shareholders’ are kept confidential.

Using an Apostille Certificate on your Company Documents

An Apostille certificate can be obtained for any company document. This is particularly useful if you intend to execute overseas business. We can assist you with documents legalisation.

The following list is an example of some of the many documents that we legalise:

• KVK dutch extract/certificate
• Deeds of Incorporation
• Copy company Articles – usually only available in Dutch

We can supply the KVK Company extract in English with registry signature and Apostille, these take 5-7 days.