Mexico Company Documents
As company incorporation agents our experience and relationship with the Mexican Mercantile Registry means, we can obtain registry copies of company documents and conduct comprehensive Mexican company searches.
We are able to supply company documents from the Mercantile registry in Mexico.
We can provide certified copies of Mexico company documents held at the company register, an Apostille service can also be provided on certified copies of Mexico company documents issued by the Mercantile registry.
Mexico Document Fees
- Express Company Search Report – 7 Days – £250
- Company Search – 14 Days – £196
The search report will be ordered from the State Registry and delivered by email in 10 – 14 days. A Company Search Report can be provided on an express service in 5 – 7 days.
Mexico Company Search
We can provide a company search report on companies registered in Mexico, this includes the following information from the Mexico Companies Registry.
The Mexico company search report includes:
- Company Name
- Trade Name
- Company Registration Number (RFC)
- Date of Incorporation/Registration date
- Company Duration
- Company Status – Active Good Standing
- Company Type – Limited Company, Joint Stock Corporation/ Closely held Corporation
- Mercantile reference number
- Tax ID/ RFC
- Registered Office/ Trading Address
- Company contact details – where available
- Company Activity – description of activity
- Capital Structure and Ownership – including authorised share capital, issued capital, Paid-In Capital
- Management – name and position held
- Primary NACE Code and secondary NACE Code
- Details of branches, affiliated companies, subsidiary companies
Including Ownership/ Management of the company:
- Shareholders – Name and shareholding
- Directors details – including name and position held
Mexican Companies are not required to file accounts with the Companies Registry, so these are not usually available.
In Mexico there is no national registry database, there are 32 States in Mexico with each State has their own databases and searching policies. It assists to know the place where the notarial deed of the company was registered, in order to obtain a company search.
Mexico Certificate of Incorporation
The Mexico Certificate of Incorporation is issued by the Mexico companies registry when a Mexico company is incorporated. We can provide a registry copy of a Mexico company’s incorporation certificate which includes the company name, company number, date of incorporation and states that the company is registered.
Mexico Company Credit Reports
With a Mexico Company Credit Report we conduct an investigation on the target company, include the latest information on the company held by the Mercantile registry and credit recommendations are included, where financial data has been analysed.
Financial information and latest filed accounts are not available from the Mercantile registry, with the Credit Reports provided we conduct an investigation, if possible interview the target company and request a copy of their management accounts. If this is not made available we request key figures, sales, current assets, current liabilities and profit.
Director’s Report & Accounts
Financial information and latest filed accounts are not available from the Mercantile registry. Our credit reports include the latest Director’s Report & Accounts, where available.
In Mexico there are different types of commercial entities that can be incorporated. The Sociedad de Responsabilidad Limitada (S.R.L) has fixed capital stock and the Sociedad de Responsabilidad Limitada de Capital Variable (S.A) has a combination of both fixed and variable capital stock.
Limited Liability Company – Sociedad de Responsabilidad Limitada, S.R.L
The most common company structure chosen by foreign investors in Mexico is the Sociedad de Responsabilidad Limitada, S.R.L. (Limited Liability Company).
A sociedad de responsabilidad limitada is similar to a private limited company in the United Kingdom.
Requirements of a Sociedad de Responsabilidad Limitada:
- The minimum capital is only MXN3,000 Pesos – 50% must be paid at the time of incorporation
- Minimum of 2 shareholders required
- Only one director, of any nationality and residency, is necessary for your company
- The shares in the company must not be freely transferable and cannot be traded publicly
Mexico Company Incorporation Process
The incorporation process in general carries the following necessary steps:
- Obtain the authorization of using the company name from the Ministry of Foreign Affairs (Secretaría de Relaciones Exteriores)
- Sign the deed of incorporation before a notary public and obtain tax registration number
- Register the deed in the Public Register of Commerce
- Register at the Ministry of Finance and Credit, Servicio de Administración Tributaria (SAT), to obtain the tax ID number : Registro Federal de Contribuyentes “RFC“
- Register with the Mexican Social Security Security Institute (IMSS)
- Register with the local tax administration (Secretaría de Finanzas del Gobierno de Nuevo Leon) for payroll tax
- Notice of opening a mercantile establishment before local government
- Register with the National Business Information Registry (Sistema de Information Empresarial, SIEM)
Company Directors & Shareholders
Only one director is required and there are no restrictions on the nationality or residency of the directors.
Only two shareholders, of any nationality.
After the notary issues a notarial transcript, he usually handles registration with the Public Registry of Commerce (Registro Público de Comercio).
All companies must register the company with the Federal Taxpayer’s Registry (Registro Federal de Contribuyentes) at the Secretariat of Finance and Public Credit (Secretaría de Hacienda y Crédito Público, Hacienda).
Foreign Investment Register
Registration with the Foreign Investment Registry (Registro Nacional de Inversiones Extranjeras), who will need information about the shareholders, domicile and company directors.
Additional Required Registrations
Every company must belong to one of these chambers.
- Mexican Institute of Social Security (Instituto Mexicano del Seguro Social, IMSS)
- Employee Housing Institute (Instituto Nacional del Fondo de la Vivienda para los Trabajadores INFONAVIT)
- Retirement Insurance Fund (Sistema de Ahorro para el Retiro, SAR)
- National Institute of Statistics, Geography and Information (Instituto Nacional de Estadística, Geografía e Infomática, INEGI)
Limited Liability Stock Corporation – Sociedad Anónima – S.A
A Sociedad Anónima must have at least two shareholders. The minimum fixed capital needed to establish a Sociedad Anónima is MXN$50,000 Pesos.
For the option of variable capital, an S.A. de C.V. can be established with both fixed and variable portions of capital as long as the total never falls below MXN$50,000 Pesos.
Sociedad Anonima de Capital Variable – S.A. de C.V. – Variable Capital Corporation
The public document and bylaws of a S.A. de C.V. show minimal capital and variable capital amounts that exceed the minimal capital. The variable capital can be unlimited, and with increases and decreases in capital it is not necessary to modify the public document or bylaws of the organisation. For this reason foreign investors, particularly those who possess their own subsidiaries, use the S.A. de C.V. figure instead of the S.A.