Poland Company Formations

Poland Company Incorporation

We will incorporate your Polish Limited Liability Company (Spólka z o.o.) company with the National Court Register.

Incorporating your Spólka z.o.o

We prepare the deed of incorporation for your Company and the Company's Articles of Association in the form of a notarial deed. The notarial deed we prepare contains the following:

  • Your company name
  • Business activities
  • Share Capital - the minimum issued capital is 5,000 PLN (€1200)
  • Number and value of shares held by the shareholders

The Articles of Association for your limited liability company are signed and notarised. The application to register your company with the State Court Register and Statistical Office is then completed, we then obtain your REGON number. This number is unique to your company; it identifies the company's business sector, as well as various other details. The company registration is then officially announced in the Monitor Sadowy i Gospodarczy.

Spólka z.o.o Company Formation

Our Company Formation package in Poland includes:
All taxes and payments included. The documents you receive in the end of the registration process:

  • Reserving your Company Name
  • Preparing Articles of Association and other forms and documents needed for court and other public departments
  • Making appointment with the notary
  • Registration with National Court Register (KRS)
  • Registration with the Central Statistical Office (GUS)
  • Registration with the Social Insurance Company (ZUS)
  • Applying at the Internal Revenue Office and obtaining tax number certificate (NIP) and VAT
  • Applying in the Central Statistical Office and obtaining statistical number (REGON)
  • EORI - certificate for import-export we apply for your customs number. Accreditation with customs service takes 5 days. note you need this number before the first import, otherwise you will incur a penalty up to €2500
  • Extract from the National Court Register
  • Prepare your Company Registration Forms
  • Appoint the Directors - minutes appointing first Directors and minutes of board meeting
  • Supply Certificate of Incorporation
  • All documents and certificates are supplied in a professional folder
  • Delivery of documents by FedEx / DHL courier

Company Name

The name of your Polish company, should contain the suffix Spólka z ograniczona odpowiedzialnoscia or, the abbreviation Spólka z o.o. or sp. z o.o to denote Limited Liability.

Polish Directors

Only one director is required to incorporation a company in Poland, this must be an individual. Corporate directors are not permitted. There are no restrictions on the nationality and residency of directors. A register of directors must be kept at the company’s registered office in Poland.

Polish Shareholders

Only one shareholder is required. There are no restrictions on the nationality or residency of the shareholders, 100% foreign ownership is permitted. A shareholder register must be kept at the registered office.

Share Capital

The minimum share capital of a Polish limited liability company is PLN 5000 (€1200). and the lowest permitted value of a single share is PLN 50 (€12). Shares in a limited liability company are rights, not securities, which means that share certificates are not issued.

Registered Office

All companies are required to have a registered office in Poland, where legal company documents and correspondence may be served. We can assist with this service.

Company Secretary

It is not a legal requirement to obtain the services of a company secretary. If you do require a company secretary we can assist.

Polish Company REGON Number

We obtain your Rejestr urzedowy podmiotw Gospodarki Narodowej (REGON) number from the statistical office (Urzad Statystyczny).

The Regon number is obtained prior to registration of your Company at the National Court Register, and within 14 days of the notarial deed.

Register for VAT

A Polish company is required to register for the purposes of VAT within 20 days of starting its business activity. We can assist in applying for VAT registration once the company is incorporated.

Filing Requirements

Polish companies are required to prepare accounting records that must be kept at the registered office in Poland and submit annual financial statements within three months following the end of the financial year.

Poland Branch Office

The Polish commercial code allows for the establishment of branch offices in Poland of foreign companies. The branch office is registered in the Polish commercial register and is issued with a Polish KRS number.

The branch office can carry out all the activities that may be carried out by the parent company. The branch operates in Poland under the name of the parent company with the addition 'Oddzial w Polsce'.

The individual is then entered into the court register, similar to a Director in a Polish limited liability company.

The branch office is required to:

  • Maintain accounting records in the same manner as a limited liability company.
  • At the end of the financial year the financial statements of the branch office are approved by the management board of the parent company and filed with the Polish registration court and tax office.
Contact Us
only required if you wish us to call you back
Poland Fees to Incorporate
  • Company Formation - £1680
  • Provision of Registered Office - £600
  • Notary Fees - £400
  • Registration Fees for KRS and Revenue Office - £140
  • Bank Account Assistance - £950
  • Company Secretary recommended - £400
Poland Annual Maintenance Fees
  • Provision of Registered Office - £600
  • Company Secretary recommended - £400
  • Directors Register Maintenance - £175
Poland Advantages
  • Time - 2-3 weeks to incorporate your Polish company
  • Directors - only 1 director of any nationality is necessary for your company
  • Shareholders - only 1 shareholder is required
  • Shareholders - 100% foreign shareholders allowed
  • Share Capital - the minimal share capital requirement is PLN 5000
  • Registered Office - a registered office address in Poland is required
  • Bank  - A bank account is required in order to complete the incorporation process - We can assist
  • Travel - A visit to Poland is necessary to obtain a bank account
  • Support - using our 20 years experience we guide you throughout every step of the company formation process
Required to Proceed
  • Company Name - We can check your company name is available
  • Passport - colour scan of your passport
  • Documents - copy of a utility bill, credit card or bank statement showing your private address
  • Start now - complete here
  • Upload - proof of address & copy passport can be uploaded here