Malta Company Documents

As company incorporation agents our experience with the Malta Registrar of Companies means we can obtain company reports, certified copies of official documents held by the registry on any registered company in Malta.

A certified document is where the Maltese Registrar of Companies stamps the document to verify its authenticity. We can obtain copies of company documents from the Maltese Financial Services Authority which we can get legalised with the apostille at the Foreign office in Malta.

Malta Registry of Companies

The Registry of Companies forms part of the Malta Financial Services Authority, the core responsibilities of the Registrar of Companies are in the Malta Companies Act 1995.

Malta Company Search Report

A Maltese company report includes details of the company, confirms its existence and lists company information.

The Maltese company report includes:

• Company Name
• Company Registration Number/ ID number
• Date of Incorporation/ Registration date
• Company Type
• Company Locality/ City
• Registered Office Address

Company Share Capital:

• Total Number of Authorised Shares
• Total Number of Issued Shares
• Authorised Share Capital
• Share type - Ordinary
• Number of Shares Issued
• Nominal Value Per Share in Euros or US Dollars

Involvements including on each Director:

• Director - Full name
• Director - ID number
• Director - Full address
• Director - nationality

Involvements including on each Shareholder:

• Company Shareholders - including shareholders name
• Company Shareholders - ID number
• Company Shareholders - address and nationality
• If corporate shareholder the company name, company address and company registration number
• For each shareholder - including share type, share class, issued shares, percentage paid up, nominal value per share in Euros

Legal Representatives details including:

• Full name
• ID number
• Address
• Nationality

Judicial Representatives details including:

• Full name
• ID number
• Address
• Nationality

Company Secretaries details including:

• Full name
• ID number
• Address
• Nationality

Company Accounts including:

• The latest filed Directors' Report and Accounts - The latest filed Directors' Report and Accounts - contents includes: directors' report, supplementary information, statement of financial position, statement of comprehensive income, statement in changes in equity, cash flow statement, notes to the financial statements, profit and loss account, balance sheets, independent auditors' report - if filed/ available
• The format of the accounts to be submitted depends on the size of the Maltese company.

Scanned copy of the latest filed Annual Return:

• Latest Annual Return - Companies are required to submit to the Registrar an Annual Return accompanied by the appropriate registration fee upon each anniversary of the company’s registration, it is signed by at least one director or the company secretary - if filed and available

List of the documents filed with the Maltese Registry of Companies by the company - including document type, date filed/ archived at registry and any additional comments.

Malta Company Search Report - Timescale

The search report will be ordered from the Maltese Registrar of Companies and delivered by email in 2 - 4 days.

Malta Certificate of Good Standing

Malta Certificate of Incorporation

Memorandum and Articles of Association

We can also supply a registry copy of the companies Articles of Association, issued under the Malta Companies Act.

The Memorandum of Association must specify the objects for which the company is incorporated and include:

• The company name
• The company's registered office in Malta
• The objects of the company
• The name and address of each of the subscribers
• The amount of authorised share capital
• The number of shares taken up by each of the subscribers and the amount paid up in respect of each share and, where the share capital is divided into different classes of shares, the rights attaching to the shares of each class
• The number of the directors, the name and address of the first directors
• If any directors is a corporate body, the name and registered/principal office of the corporate body.
• The name and address of the first company secretary
• The period, if any, fixed for the duration of the company
• The total amount or an estimate of all the costs payable by the company or chargeable to it by reason of its formation up to the time it is authorised to commence business.

The Articles of Association are filed with the Maltese Registry of Companies and set out the internal regulations for the management of a Maltese company.

Apostilled Malta Company Documents

We can supply Malta Apostilled company documents, the Apostille is a certificate attached to the company document which confirms the authenticity of the signature and registry stamp.

In Malta company documents are certified and the registry and then receive the Apostille stamp from the Ministry of Foreign Affairs.

Malta apostilled company documents we can obtain include:

• Certificate of Incorporation
• Memorandum and Articles of Association
• Certificates of Good Standing

An Apostille authenticates the documentation and enables the presenter to bypass further certification and immediately use the documents in the intended country.

Directors Certificate

The Directors Certificate is a registry document that shows who the directors are of a Maltese registered company. This certificate certifies that the company incorporated was registered under the Laws of Malta and is still registered, it confirms the present directors of the company.

Shareholders Certificate

The Shareholders Certificate is a registry document that shows who the present shareholders are of a Maltese registered company. The document also shows how many shares they each have.

Malta Accounts - Financial Statements

Maltese companies are required to prepare Directors' Report and Accounts which are filed with the Maltese registry. Small private companies may file abridged balance sheets and abridged profit and loss accounts. We can supply a copy of the latest Directors' Report and Accounts filed with the Maltese Registry of Companies. A copy of the latest Company Accounts are included in the Maltese company search report we provide.

Annual Return

Companies are required by Maltese Company Law to submit an annual return upon the anniversary date of the company's registration.

The annual return must be signed by the director or the company secretary and submitted to the Companies Registrar within 40 days after the incorporation anniversary date. The annual return must include, but is not limited to, details of directors, details of secretary, issued shares, registered office and changes in the past year. Details from the last filed annual return are included in the company search we provide.

Directors Searches

Please note that due to data protection in Malta we cannot search directors or provide director searches.

Malta Company Documents

We can provide copies of official company documents and conduct searches for companies registered in the Malta. Please complete our enquiry form, so we can assist with your company documents requirements.