Australia Company Documents

As incorporation agents our experience with the Australian Securities and Investments Commission means we can obtain registry copies of company documents and conduct comprehensive Australia company searches.

The most common type of company in Australia is the proprietary company (Pty). A Pty is a legal entity, shareholders liability is limited and is governed by the Corporations Act 2001, we can provide the following documents from the Australian Securities and Investments Commission:

  • Company Search/ Company extract from the ASIC
  • Historical Company extract from the ASIC
  • Certificate Of Registration
  • Mortgages and Charges - satisfied Charges Extract

Australian Securities and Investment Commission's

The Australian Securities and Investment Commission are an Independent Commonwealth Government body. They are set up under and administer the Australian Securities and Investments Commission Act 2001(ASIC Act), and carry out most of their work under the Corporations Act 2001 (Corporations Act).

Australia Company Search

We can provide an company search with the latest filed information from the Australian Securities and Investment Commission's (ASIC) database under section 1274A of the Corporations Act 2001.

The contents of a Australian company search report include:

  • Company Name
  • Company Registration Number/ Australian Company Number (ACN) is a unique nine-digit number issued by the Australian Securities and Investments Commission (ASIC) to every company registered under the Commonwealth Corporations Act 2001
  • Australian Business Number (ABN) - this is a unique 11 digit number that identifies your business to the government and community
  • Date of Incorporation/ Registration
  • Company Type: Australian Proprietary company - Limited By Shares
  • Current Legal Status: registered, struck off, inactive
  • Registered Office Address - date from
  • Principal place of Business - date from
  • Directors details - including name, date of birth, address and appointment date
  • Company Secretary - including name, date of birth, address and appointment date
  • Ultimate Holding Company - if applicable
  • External Administrator including role, type, name, address, appointment date, court no: - if applicable
  • Appointed Auditors - name, address, start date
  • Share information/ Share structure - including share class, description, number issued, total amount paid and total amount unpaid
  • Shareholders - for each class of shares issued by a proprietary company the ASIC records the details of the top twenty shareholders based on shareholdings
  • Confirmation id registered for the Goods & Services Tax (GST)
  • Financial reporting dates - including financial report due date, AGM due date and date AGM held
  • Annual Return - due date and last filed date
  • List of recent filings at the Australian Securities and Investment Commission
  • The latest filed Directors' Report and Accounts - only where available as In Australia not all companies only have to lodge financial accounts with the registry

Company Search Report - Timescale

The search report is provided from the Australian Securities and Investment Commission's and delivered by email in 2 - 4 days.

Australia Certificate of the Registration

We can provide a Certificate of Registration for an Australian company issued under the Corporations Act 2001 Paragraph 1274(2)(b). This certificate includes details of the company registration including changes to the name, date of any name changes, company registration number, registration date and the company type. This is an electronic certificate and is different to the certificate of incorporation provided when the company was first registered in Australia.

The Electronic Australian Registration Certificate includes the target company name, company number, confirms the company is registered, the company type and registration date. The certificate is dated and signed electronically when ordered from the Australian Securities and Investment Commission.

Australia Registration Certificate

Financial Accounts

Copies of Australian company accounts for proprietary companies are only available if they are required to lodge the documents with the Australian Securities and Investments Commission. In Australia companies only have to lodge financial reports with the registry where there are substantial sums of money involved, the general public has invested funds with the company, or the company exists for charitable purposes only and is not intended to make a profit.

Annual Return

Once a company is registered in Australia the directors are obliged to produce and submit to the ASIC an annual review. We can provide an electronic copy of the latest Annual Return (AR 2000/316L) for an Australian proprietary company from the Australian Securities and Investments Commission.

Company Charges Extract

We can provide a historical company search extract which will contain details of any historical charge recorded on ASIC's Register of Company Charges. It will stage if the charges are fully satisfied and discharged in full or deleted charges.

Company Changes

Changes to the company must be notified to the Australian Securities and Investment Commission's within 28 days of the annual review date. Despite only one annual statement being submitted each year, changes to the company must be lodged with the ACIS throughout the year as they occur:

  • Name change - within 14 days of the change
  • Company details - within 28 days of the change
  • Company constitution - within 28 days of the change
  • Director details, including director address' and personal details - within 28 days of the change
  • Share structure or shareholders details, including shareholder personal details - within 28 days of the change

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Australia Corporations Act 2001

Australia Corporations Act 2001 is the primary legislation that regulates registration and operation of companies in Australia. You will find below the key extracts from the Australia Corporations Act 2001 act along with the full act.

§148. Company Name

Company may use available name or ACN

(1) A company may have as its name:

(a) an available name; or

(b) the expression “Australian Company Number” followed by the company’s ACN. The name must also include the words required by subsection (2) or (3). Limited companies (2) A limited public company must have the word “Limited” at the end of its name unless section 150 or 151 applies. A limited proprietary company must have the words “Proprietary Limited” at the end of its name.

§100. Registered Office

A company must have a registered office in Australia and must inform ASIC of the location of the office. A post office box cannot be the registered office of a company. The purpose of the registered office is to have a place where all communications and notices to the company may be sent.

If the company does not occupy the premises where its registered office is located, the occupier of the premises must agree in writing to having the company’s registered office located there.

A proprietary company is not required to open its registered office to the public but this does not affect its obligation to make documents available for inspection.

The company must notify ASIC of any change of address of its registered office.

§5. Directors

Only an individual who is at least 18 years old can be a director. If a company has only 1 director, they must ordinarily reside in Australia. If a company has more than 1 director, at least 1 of the directors must ordinarily reside in Australia.

A director must consent in writing to holding the position of director. The company must keep the consent and must notify ASIC of the appointment.

§6. Shareholders

A proprietary company limited by shares must have a share capital and at least 1 shareholder. ASIC may apply to a Court to have a company wound up if it does not have any shareholders.

6.1 Becoming a shareholder and ceasing to be a shareholder

A person may become a shareholder of a company in several ways, including the following:

  • the person being listed as a shareholder of the company in the application for registration of the company

  • the company issuing shares to the person

  • the person buying shares in the company from an existing shareholder and the company registering the transfer.

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Australia Document Fees
  • Company Search Report - by email £112
  • Electronic Certificate of Registration - by email £120
  • Express Search - an additional £75