Poland Company Formations

Poland Company Incorporation

The most common form of corporate structure for small and medium sized companies in Poland is the Limited Liability Company (Spólka z o.o.). We guide you throughout every step of the company formation process in Poland and incorporate your Polish Spólka z o.o company with the National Court Register.

Incorporating your Spólka z.o.o.

We prepare the deed of establishment for your Company and the Company's Articles of Association in the form of a notarial deed. The notarial deed we prepare contains the following:

  • Your company name
  • Type of activity
  • Share Capital - the minimum issued capital is 5,000 PLN (€1,250)
  • Number and value of shares held by the shareholders

The Articles of Association for your limited liability company are signed and notarised. The application to register your company with the State Court Register and Statistical Office is completed, we then obtain your REGON number. This number is unique to your company; it identifies the company's business sector, as well as various other details. The company registration is then officially announced in the Monitor Sadowy i Gospodarczy.

We can offer assistance with opening a bank account for your company in Poland. Within a week of your company starting economic activity in Poland it must be registered with the Social Security Institute (ZUS) and the local tax office.

Sp z.o.o Company Formation

Our Company Formation package in Poland includes:

  • Reserving your Company Name
  • Preparing Articles of Association and other forms and documents needed for court and other public departments
  • Making appointment with the notary
  • Preparing application for the National Court Register (KRS)
  • Applying in the National Court Register and registration
  • Preparing documentation needed in the Central Statistical Office (GUS)
  • Applying in the Central Statistical Office and obtaining statistical number (REGON)
  • Preparing documentation for the Tax Office
  • Applying in the Tax Office and obtaining tax number (NIP)
  • Registration for VAT, collection of complete extract from the National Court Register.
  • Prepare your Company Registration Forms
  • Drafting the Articles of Association / Statutes
  • File the documents with the National Court Register (KRS)
  • Appoint the Directors - minutes appointing first Directors and minutes of board meeting
  • Supply Certificate of Incorporation and Share Certificates
  • All documents and certificates are supplied in a professional folder
  • Delivery of documents by FedEx / DHL courier

Company Name

The name of your Polish company, should contain the suffix spólka z ograniczona odpowiedzialnoscia or, the abbreviation Spólka z o.o. or sp. z o.o to denote Limited Liability.

Share Capital

The minimum share capital of a Polish limited liability company is PLN 5,000 (€1250). and the lowest permitted value of a single share is PLN 50 (€12). Shares in a limited liability company are rights, not securities, which means that share certificates are not issued.

Company REGON Number

We obtain your Rejestr urzedowy podmiotw Gospodarki Narodowej (REGON) number from the statistical office (Urzad Statystyczny).

The Regon number is obtained prior to registration of your Company at the National Court Register, and within 14 days of the notarial deed.

Register for VAT

A Polish company is required to register for the purposes of VAT within 20 days of starting its business activity. The VAT registration is submitted to the Tax Office and includes: your company name and legal form, REGON number, date of commencement of its business activity and registered office address in Poland.

Poland Branch Office

The Polish commercial code allows for the establishment of branch offices in Poland of foreign companies. The branch office is registered in the Polish commercial register and is issued with a Polish KRS number.

The branch office can carry out all the activities that may be carried out by the parent company. The branch operates in Poland under the name of the parent company with the addition 'Oddzial w Polsce'.

The branch office operates in Poland through a representative, this is an individual who represents the branch office in dealing with third parties and they must have residential address in Poland.

The individual is then entered into the court register, similar to a Director in a Polish limited liability company.

The branch office is required to:

  • Maintain accounting records in the same manner as a limited liability company.
  • At the end of the financial year the financial statements of the branch office are approved by the management board of the parent company and filed with the Polish registration court and tax office.
Ask System Day
only required if you wish us to call you back
Poland fees to Incorporate
  • Time - 3 weks to incorporate your Poland company
  • Company Formation - £2360
  • Registered Office Fee - £600
Poland Advantages
  • Time - only 3 weeks to incorporate your Polish company
  • Share Capital - the minimal share capital requirement is PLN 5000 (€1250)
  • Directors - only 1 director of any nationality is necessary for your company
  • Shareholders - only 1 shareholder is required
  • Shareholders - 100% foreign shareholders allowed
  • Registered Office - a registered office address in Poland is required
  • Support - using our 20 years experience we guide you throughout every step of the company formation process