Germany Company Documents

We specialise in incorporating Gesellschaft mit beschränkter Haftung (GmbH) Companies in Germany and are familiar with the documents available from the Commercial Register - Handelsregistereintragung.

Commercial Register - Handelsregistereintragung

Copies of the official filed German documents can be obtained for you from the Commercial Register - Handelsregistereintragung.

Certified copies of company documents are provided from the district court where the German company is registered.

This includes copies of:

  • HRB Certificate - (Certificate of Incorporation/Certificate of Good Standing)
  • Shareholder List - the HRB letter does not include details of the shareholders, we can provide a shareholder list from the registry, certified by the court and apostilled
  • Memorandum and Articles of Association / Statutes

HRB Certificate

An HRB Certificate is issued by the register of companies which contains the current information on the company. The certificate can be supplied certified by the court and with an Apostille. The certificate from the German Handelsregistereintragung confirms on the date issued the company name, company registration number (HRB number), registered office, domestic business address, branches of the company, company activity, directors, issued share capital and other current filed details.

We can provide the HRB Certificate certified by the local court and then apostilled.

Germany Certificate of Good Standing

A Certificate of Good Standing does not exist as such in Germany, but it is possible to obtain a HRB Certificate from the from the German Handelsregistereintragung that serves a similar purpose.

The certificate is provided from the Handelsregistereintragung with an official stamp, seal and with the signature of an authorised officer.

Germany Certificate of Good Standing

Chamber of Industry

Each company must be a member of the local Industrie und Handelskammer (Chamber of Industry and Commerce) and each region in Germany has its own IHK

Small Company

To be deemed small your company must not exceed at least two of the following:

  • Balance sheet total €4,840,000
  • Turnover must €9,680,000
  • Annual average number of employees 50

Small companies must produce financial statements and notes on the financial statements. Management reports are not required and only the balance sheet information must be disclosed to the Federal Gazette.

Financial Statements

The size of the company dictates which documents are required and which are required for disclosure with the Federal Gazette (Elektronischer Bundesanzeiger).

Every company in Germany is obliged to prepare financial statement (balance sheets and income statements) for a period not exceeding 12 months. Notes must accompany the financial statements that provide information regarding accounting policies, remuneration policies and other financial matters.

Company Registers

A GmbH company in Germany is required to keep a list of shareholders and directors, however, only the shareholder register must be filed with the Commercial Register.


An Apostille Certificate enables the presenter to bypass any further legislation to ensure immediate use of a documents in the country of intent. We can provide German company documents from the Handelsregistereintragung which are certified by the court and Apostilled.

Germany - Company Documents

We can provide copies of official company documents and conduct searches for companies registered in Germany.

Please complete our enquiry form so we can assist with your company documents requirements:

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