New Zealand Company Documents

As company incorporation agents our experience and relationship with the Companies Office in New Zealand means, we can obtain registry copies of company documents and conduct comprehensive New Zealand company searches.

We can provide certified copies of New Zealand company documents held at the company register, an Apostille service can also be provided on certified copies of New Zealand company documents issued by the Companies Office in New Zealand.

New Zealand Company Search

The New Zealand Company Search is a summary of the latest information filed at Companies Office, confirms the existence of the company and provides further company details disclosed by the company.

The New Zealand company report includes:

  • Company Name
  • Trading name - where applicable
  • Company Registration Number
  • Date of Incorporation/Registration
  • Company Status - registered, in liquidation, in receivership, struck off, name reserved/approved
  • Company Type/ Legal Entity
  • Constitution filed
  • Annual return filing month
  • Registered office address
  • Contact details - where available

Details on each Director including:

  • Company directors - full legal name
  • Company directors - residential address
  • Company directors - date of appointment
  • Company directors - copy of their consent form
  • Company directors - indicates if they are also a shareholder.

Details on each Shareholder including:

  • Company Shareholders - including shareholders name
  • Company Shareholders - Total number of shares held
  • Company Shareholders - number of shares allocated
  • Company Shareholders - indicates if they are also a director

Additional information including:

  • Current and historical addresses for all addresses recorded for the company - registered office, service, records, and the share register.
  • List of the documents filed with the Companies Office by the company - including document type and date filed

New Zealand Company Search Report - Timescale

The search report will be ordered from the New Zealand Companies Office and delivered by email in 3-4 days.

Public Information

The Registrar of Companies maintains certain information on companies registered in New Zealand, however, not all this information is available for public inspection. For example, shareholder and director registers must be filed with the Registrar but are not available for viewing by the public.

Financial Statements

New Zealand companies are obliged to complete financial statements in accordance with the requirements of the Financial Reporting Act 1993 (FRA) and Financial Reporting Amendment Act 2006.

The Financial Reporting Act in New Zealand requires all companies to prepare and file an annual financial statement with the Registrar of Companies. Generally, the financial statements must be filed within six months following the end of the company's financial year. Companies must set out the financial statements in accordance with the New Zealand GAAP standards.

Exempt Companies/Differential Reporting

Companies meeting certain criteria may be considered an 'exempt' company qualifying for Differential Reporting exemptions. These exemptions alter the accounting and reporting process in regards to the financial statements, accounts and auditing requirements.

To qualify as an exempt a company must meet the following criteria:

  • All company owners are members of the governing body
  • The company does not have public accountability
  • The company is not listed and publicly traded
  • The company is not considered a 'large' company

Companies are considered 'large' if they exceed any two of the following:

  • Income of NZD 20,000,000 (€12,600,000)
  • Total assets of NZD 10,000,000 (€6,300,000)
  • 50 employees

Company Registers

Companies are required to produce and maintain director and shareholder registers, these must be kept at the registered address and submitted to the Registrar of Companies. The Registrar may use this information for administrative purposes, however, the registers are not available for public inspection.

Annual Return

All companies are required to file an annual return. This must be filed on in a month specified at the point of incorporation, and this filing month may be changed each year when filing the annual return. A company is not required to file an annual return in the first year of incorporation.

New Zealand Certificate of Incorporation

The New Zealand Certificate of Incorporation is issued by the Companies Office and we can provide an electronic registry copy of a company's certificate of incorporation.

Certificates of incorporation for New Zealand registered companies now contain a QR Code, the QR Code provides access to the publicly available company information at the Register.

The New Zealand Certificate of Incorporation includes the company name, company number, QR Code, date of incorporation and states that a company is incorporated under the relevant companies acts

New Zealand Certificate of Incorporation

New Zealand Certificate of Good Standing

A Certificate of Good Standing issued by Companies Office, confirms the company has a status of Good Standing with the registry and is up to date with the statutory filing requirements.

With effect from 2010 the New Zealand Companies Office no longer provides Certificates of Good Standing, our company search report includes details of the current company status.

New Zealand Certificate of Good Standing

Memorandum of Association

We can provide copies of the Memorandum of Association which includes, the company name, registered office, registered agent, business activities, share capital the company is authorised to issue, objects and powers of the New Zealand company.

Company Directors

Companies have a legal obligation to maintain certain company registers, we can provide details of the registered company directors for New Zealand companies.


It is a requirement for companies in New Zealand to produce, maintain and file shareholder registers. These are available for public inspection and a company search will provide details of these documents.

New Zealand Company Documents

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