Ontario Incorporation

Ontario - Canada Company Formations

Your company will also be issued Business Identification Number (BIN). The 9-digit number is used by the Ontario Ministry of Consumer and Business Services to identify provincial business accounts. It also appears on the Ontario Master Business Licence.

In Ontario, at least one of the company's directors must reside in Canada.

Ontario Company Formation

Company incorporation includes:

  • NUANS Name Search Report on your proposed corporate name
  • Preparation and filing of Certificate of Incorporation and Articles of Incorporation
  • Provincial Government filing Fee
  • Electronic filing the incorporation documents
  • Minute Book with Registers & Ledgers
  • Shares Certificates
  • Shareholder ledgers for each shareholder
  • Preparation of Corporate Bylaws which sets out the organisation of the Corporation
  • Preparation of the Register of Directors, Register of Shareholders, Register of Officers and the Stock Transfer Register
  • Preparation of Organisational Minutes - covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • Delivery of documents by FedEx / DHL courier

Documents and Information

To incorporate your company in the province of Ontario, we require:

  • The proposed name of your company
  • Names and addresses of directors
  • Names and addresses of officers

NUANS - Ontario Company Name Search Report

A company name search must be submitted in order to register your company. The search establishes the availability of your proposed company name and provides details of any existing companies with conflicting names.

A NUANS (Newly Updated Automated Name Search) report is needed for incorporation in Ontario,

Choosing a Company Name company

  • An Ontario company's name must end with Corporation, Incorporated, Limited, Limitée, Corp., Inc., Ltd. or Ltée.
  • An Ontario company's name must be in English or French.
  • You may choose to be issued a number as the company's legal name, known as a Numbered Corporation. This quickens the incorporation process.

Registered Office in Ontario for your company

  • The registered office of a company is the official address for your company to be used by the government authorities.
  • This generally is the principal place of business of the company.

Shareholders of your company

  • Your company can have between 1 and 50 shareholders.
  • You will need to provide the complete residential address of each shareholder.

Directors of your company

  • Every company must have at least one director.
  • An Ontario company requires that at least one of its directors be a Canadian resident.
  • You will submit each directors residential address, resident status and their profession.

Officers of your company

  • A company must appoint a President and a Secretary.
  • An officer can hold several positions (i.e. be the President, Secretary and the Treasurer).
  • There are no Canadian residency requirement for officers

Select the year-end of the company

  • The fiscal year-end is typically the last day of any chosen month.

Share Capital

A company's minimum authorised share capital is CA$1.

There is no limit on the number of shares that your company can issue.

Registered Agent & Registered Office in Ontario

Your company requires a registered office, which will be the official address registered with the government authorities. The address must be in Ontario and be either a commercial or residential address.

All relevant government and commercial documents will be sent to the registered office address.

System Day can provide a registered office for your company.

Ontario Company Incorporation - Fees

The cost of incorporating a company in the Canadian province of Ontario, with standard share capital and standard Memorandum and Articles of Association is £2200. The company formation procedure in Ontario normally takes 2 weeks.

Ontario - Named Corporation
  • Provincial or NUANS® Name Search Report of your proposed corporate name
  • Preparation and filing of Certificate of Incorporation and Articles of Incorporation
  • Ontario Government filing Fee
  • Electronic filing the incorporation documents
  • Minute Book with Registers & Ledgers
  • Shares Certificates
  • Shareholder ledgers for each shareholder
  • Preparation of Corporate Bylaws which sets out the organisation of the Corporation
  • Preparation of the Register of Directors, Register of Shareholders, Register of Officers and the Stock Transfer Register
  • Preparation of Organisational Minutes - covering the election of directors and officers, issuing shares, the form of share certificates and fixing the number of directors
  • Delivery of documents by FedEx / DHL courier
  •  
    Additional Services  
    Canadian Telephone (+1) redirected worldwide answering service £440
    Initial Return Filing - should be filed within 60 days from Incorporation £180
    Registered office address in Ontario
    • Provision of the Registered Office and Registered Agent in Ontario
    • Compliance with local domicile requirements
    £920
    Ontario Advantages
    • Time - only 2 weeks to incorporate your Ontario company
    • Cost - an Ontario company will cost £2200
    • Share Capital - the minimum share capital requirement is CA$1
    • Directors - only 1 director is necessary for your company
    • Directors - the director is required to be a Canadian resident
    • Shareholders - only 1 shareholder is required
    • Registered Office - your company requires a registered office and registered agent, which we can provide
    • Support - using our 20 years experience we guide you throughout every step of the company formation process