Apostille Company Documents

We can supply Apostilled company documents, the process of obtaining an Apostille on a company document is called Legalisation.

An Apostille involves the addition of a certificate, either stamped on the document itself or attached to the document and is the method of authentication of documents for use in overseas countries.

Once a document has been Legalised it enables the presenter to bypass further certification and immediately use the documents in the intended country. The authority receiving the documents accepts the seals and signatures as true and valid without requesting further evidence.

Company documents that we provide legalised copies of include:

  • Certificates of Incorporation
  • Certificates of Good Standing
  • Certificates of Name Change
  • Memorandum of Association
  • Articles of Association

The Apostille Certificate follows a prescribed format set out in the Hague Convention and includes:

  • Country of issue
  • Name, identity and the capacity of the person that signed the document
  • Details of any seal on the document
  • Place and Date of issue
  • Official seal - Name of authority which has affixed a seal or stamp to the document
  • Apostille Certificate number
  • Signature of representative of issuing authority

Apostille Document Service

Our Apostille document service includes the following in the fee quoted:

  • Registry document fee
  • Certifying the document
  • Apostille document fee
  • Email confirmation
  • Scanned emailed copy of the document once certified
  • Scanned copy of the document once apostilled
  • Expedite fee if required
  • Being kept informed by email throughout the full process

If you are planning on doing business overseas, importing or exporting, opening bank accounts in another country, then we can assist you with providing legalised documents.

Foreign Authentication of Documents

The signature on the document is verified by comparing it to the notary appointment form on file and a document called an Apostille is filled out and signed.

The Apostille will then be embossed with the official seal, once the process is completed the document is then considered legalised.

Afghanistan Embassy - Document Legalisation

UK Company Documents that require Legalisation by the Embassy of the Islamic Republic of Afghanistan’s Consulate Section in London must first be certified by the Foreign & Commonwealth Office. Foreign company documents must be legalised by the registry in the country of origin, notarised by a Notary Public in the UK, legalised by the Foreign and Commonwealth Office, and then be legalised by the Consulate section of the Afghanistan Embassy.

Brazilian Consulate – Document Legalisation

To be valid in Brazil company documents issued, must be legalised by the UK Foreign and Commonwealth Office and the Consulate General of Brazil in London. We can provide company documents, which are legalised at the Brazilian Consulate.

After receiving the signature of Brazilian consular authority the company documents may need to be translated by a certified public translator.

Chile Consulate– Document Legalisation

UK Company Documents need to first be Apostilled at the UK Legalisation Department at the Foreign and Commonwealth Office, then they can be Legalised at the Chilean Consulate. UK company documents are legalised by the Foreign and Commonwealth Office which means the signature, seal or stamp made by a UK public official on the document is confirmed as genuine by the UK government.

Foreign company documents must be notarised by a Notary Public, legalised by the Foreign and Commonwealth Office to then be legalised by the Chilean Consulate.

We can provide company documents, which are legalised at the Chilean Consulate in London.

Chinese Embassy – Document Legalisation

The Hague Convention which abolished the requirement of legalisation for foreign public documents only applies to the Hong Kong and Macao regions, China has not yet joined the Hague Convention.

If company documents issued are going to be used in China, they need to be legalised by the Chinese embassy. We can provide certified company documents, which are legalised at the Chinese embassy.

If the company documents are not issued by a British government authority, then we get a notary public to notarise them. After we complete the stage of notarisation and legalisation at the Foreign and Commonwealth Office, we submit the documents to the Chinese embassy for legalisation.

The Chinese embassy legalises the document and confirming the authenticity of the signature of the officer or the stamp of the department of the Foreign and Commonwealth Office.

For companies incorporated in the Seychelles, there is a Chinese embassy in the Seychelles, company documents are certified and Apostilled at the registry, submitted to the Ministry of Foreign Affairs to be certified then certifiied at the Chinese Embassy.

Iraqi Consulate– Document Legalisation

UK Company Documents need to first be Apostilled at the UK Legalisation Department at the Foreign and Commonwealth Office, then stamped at the London Chamber of Commerce and the Arab British Chamber of Commerce. They can then be Legalised at the Iraqi Consulate. UK company documents are legalised by the Foreign and Commonwealth Office which means the signature, seal or stamp made by a UK public official on the document is confirmed as genuine by the UK government.

Foreign company documents must be notarised by a Notary Public, legalised by the Foreign and Commonwealth Office, stamped by the London Chamber of Commerce and the Arab British Chamber of Commerce and then be legalised by the Iraqi Consulate.

We can provide company documents, which are legalised at the Iraqi Consulate in London.

Paraguay - Document Legalisation

Documents for use in Paraguay require legalisation by the UK Foreign and Commonwealth Office and the Consular Section of the Embassy of Paraguay. We can provide this document service through the Paraguay Consulate.

UAE Embassy – Document Legalisation

Company documents presented to the UAE Embassy’s Consulate Section for Legalisation must first be Apostilled by the Foreign & Commonwealth Office or the relevant authority.

Documents from British Overseas Territories will require certifying by the Government of the territory prior to submission to the Foreign & Commonwealth Office for legalisation. Other Documents should be first authenticated by a solicitor or notarised by a Notary Public as a preliminary to their legalisation.

We can provide UK company documents, legalised at the UAE Embassy’s Consulate Section.

We can get Foreign documents Apostilled at the Embassy of the United Arab Emirates. Foreign documents first need to be certified by the London Embassy of the relevant country of issue then as the FCO do not legalise the Embassies signature and stamp, a UK solicitor needs to authenticate the document, then the FCO legalisation will legalise the document. Once this is done the document can be sent by ourselves to the UAE Embassy for legalisation. Documents that can be legalised at the UAE includes:

  • Certificate of Incorporation
  • Certificate of Good Standing
  • Memorandum of Association
  • Articles of Association
  • Certificate of Incumbency
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